Request For Qualifications -- Pittard Park Expansion Project

City of Winterville

Request for Qualifications

Engineering Services for the City of Winterville

Pittard Park Expansion Project

General

The City of Winterville is issuing a Request for Qualifications (RFQ) to engineering firms experienced in the development of plans and construction and bid documents for recreational improvements. The project to expand Pittard Park will involve converting the existing disc golf course into a community facility that would serve all residents. Amenities should include a new playground, skate park, pickle ball courts, natural surface parking, and stormwater retention. The site is approximately 8 acres over three parcels, #283 021B, #283D1 C001, and #283 025B. Responding firms should be technically qualified, licensed to provide design and engineering services relevant to the scope of work, and experienced in the preparation of plans for landscape and recreational design. Services to be provided will include preparation of a Preliminary Engineering Report (PER) and further design, bid, and management services if federal or state funding is awarded.

Background

The City of Winterville intends to apply for federal funding through the Georgia Department of Natural Resources (DNR) Land and Water Conservation Fund. The project seeks to expand the City’s public park and provide new facilities for residents.

Administration

The RFQ is issued by the City of Winterville with technical assistance provided by the Northeast Georgia Regional Commission (NEGRC).

Evaluation

Procedures for the selection of an individual or firm will be in accordance with local government requirements and the Common Rule Selection Process. All Statements of Qualifications will be evaluated in terms of project approach, timing, experience, quality of work, capacity to perform, and costs. Prior experience in similar projects and qualifications of principal staff should be included. Past performances on similar projects, infrastructure, and design will also be reviewed for project timeliness. Other factors that may be under consideration are the ability to complete work within budget, quality of work, and other factors, such as knowledge of the community and local area. Local government experiences and qualifications desired include, but are not limited to, preparation of engineering plans for new construction, infrastructure, federally funded projects, and estimation of plan implementation costs.

Information Required

The statement of qualifications shall contain the following:

A.    History of the firm and resources

B.    Experience with state/federal grant programs

C.    Key personnel/qualifications

D.    Current workload

E.    Scope and level of service proposed

F.    Experience with similar projects and a list of references

G.    Fees and/or Percentages (if any) associated with the Preliminary Engineering Report (PER) for the application, and Design and Construction Management Services, if the project is funded. The draft PER would be needed no later than June 30, 2026.

H.    Errors and Omissions Insurance

Selection Process

The procedure being followed is a request for qualifications followed by a review, ranking, and selection by the City of Winterville. An invitation to conduct the project will be issued to the selected firm, and all RFQ respondents will be notified of selection or non-selection at the appropriate time.

Schedule

December 22, 2025 Request for Qualifications Published

January 30, 2026 Qualifications received by 4:00 pm (deadline)

February 2, 2026 Vendor List prepared

February 10, 2026 Vendors reviewed and selected by the City of Winterville

This schedule is approximate. All items except the receipt date for qualifications statements will be subject to change at the discretion of the City of Winterville.

Procedures for Submission of Statement of Qualifications

All statements of qualifications must be received by the City of Winterville no later than 4:00 pm EST, January 30, 2026. Late submissions will be returned unopened. Facsimile and emailed submittals will not be accepted. Statements of qualifications (1 hard copy and 1 digital copy) should be sent directly to:

Wendy Bond, Clerk

City of Winterville

P.O. Box 306 (mailing)

125 N. Church Street (City Hall)

Winterville, GA 30683

706-742-8600

cityhall@cityofwinterville.com

The statement of qualifications must be accompanied by a cover letter stating the name and role of the primary consultant and any sub-consultants. It should be signed by officers of the prime and subcontractors, if applicable, with the authority to submit a statement of qualifications from their respective firms.

General questions regarding this RFQ should be emailed to: jgraichen@negrc.org. Questions and answers will also be published at www.cityofwinterville.com, if applicable. 

Miscellaneous Provisions

A.    All contracts are subject to federal and state contract provisions prescribed by the Georgia Department of Natural Resources.

B.    Neither the NEGRC nor the participating local government shall be responsible for any costs incurred in the preparation of the statement of qualifications or other related activities.

C.    All questions shall be submitted in writing (e-mail is preferred). All questions and responses will be shared with all requesting firms responding to this RFQ before the stated deadline.

D.    All materials submitted in connection with this RFQ will be public documents and subject to the Open Records act and all other laws of the state of Georgia and the United States of America, and subject to the open records policies of the City of Winterville and the Northeast Georgia Regional Commission. All such materials shall remain the property of the City of Winterville and will not be returned to the respondent.

E.      All respondents to this RFQ shall hold harmless the Northeast Georgia Regional Commission, the participating governments, and any of their officers and employees from all suits and claims alleged to be a result of this RFQ. The issuance of this RFQ constitutes only an invitation to present qualifications. The City of Winterville reserves the right to determine, at its sole discretion, whether any aspect of a respondent’s submittal meets the criteria in this RFQ. The City of Winterville also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this RFQ is withdrawn or the project canceled for any reason, the Northeast Georgia Regional Commission and participating governments shall have no liability to any respondent for any costs or expenses in connection with this RFQ or otherwise.