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Winterville Planning and Zoning Commission Winterville City Hall Winterville, GA 30683 Regular Meeting Tuesday February 5, 2024 - 5:30 P.M. Members Present: Kim Burch, Chair James Tucker Collin Field Russell Cochran Andy Dawson (Was unable to attend.) Regular Meeting: Chairperson Burch called the meeting to order at 5:30 p.m. Minutes: Member Field move to approve the Minutes of December 4, 2023 and January 3, 2024. The motion was seconded by Member Tucker and approved unanimously. Old Business: New Business: Terry Brown, 324 Athens Road, submitted an application to close in an open garage. Member Field moved to approve pending he uses 4 x 8’ sheets of hardie board with reverse board and batten strips. The motion was seconded by Member Cochran and approved unanimously. Barnes & Koonce, LLC. Member Cochran moved to recommend approval to Mayor and Council for a Home Occupation Business License to Barnes & Koonce, LLC. The motion was seconded by Member Tucker and approved unanimously. Chibugan Café & More. Member Field moved to recommend approval to Mayor and Council for a Business License to Salvyn Pez, owner of the restaurant building located at 302 Athens Road. The motion was seconded by Member Cochran and approved unanimously. Chairperson Burch made a recommendation to Mr. Pez to thoroughly check into which food service department and inspections his business will operate under. Having no further business, the meeting adjourned at 6:05 p.m. Respectfully, Wendy L. Bond, Secretary

Due to renewed public interest in the intersection of Main Street and Robert Hardeman Road/Dozier St, we are republishing these traffic study reports conducted by W&A Engineering.

City Council Workshop Tentative Agenda City of Winterville Tuesday, February 6, 2024 6:00 pm Winterville City Hall - 125 N Church Street Twilight Gambler Run (Micah Morlock) Police Chief Interviews Scheduled/Timeline Zoning Procedures/Code Amendments (Ellison/W&A) ACC Library Funding Request (Tabled in January) JDA Amendment Parkview Crosswalk Update (Open Bids Feb. 8th at 2 p.m./Select Contractor February 13. Work begins March 2024 with 90 days to completion) Robert Hardeman Crosswalk (Accidents/Safety Concern) Cultural Center Project Update Pittard Park Playground Updates (Discuss) New Engine for Bobcat $4800 (Approve funding) The City of Winterville – Sexual Abuse and Misconduct Prevention Policy City Financial Audit 2023 NEGRC Retreat Saturday, February 10, from 9 to 2 Blacksmith Shop Project Update Tree Commission Application: Caroline Riggins Koonce & Barnes, LLC, Application for Home Occupation Business Certificate Chibugan Café & More, Business License Application L.O.S.T. Options for 2027 (discuss funding a study January 2024) Citizen Committee Updates (TSPLOST CAC, Friends of the FFT) NEGRC Update (Comprehensive Plan, Blacksmith Shop) Citizen Requests for the Agenda: Bike Rentals City Council Issues/Concerns for Agenda

City Council Workshop Tentative Agenda City of Winterville Tuesday, February 6, 2024 6:00 pm Winterville City Hall - 125 N Church Street 1. Twilight Gambler Run (Micah Morlock) 2. Police Chief Interviews Scheduled/Timeline 3. Zoning Procedures/Code Amendments (Ellison/W&A) 4. ACC Library Funding Request (Tabled in January) 5. JDA Amendment 6. Parkview Crosswalk Update (Open Bids Feb. 8th at 2 p.m./Select Contractor February 13. Work begins March 2024 with 90 days to completion) 7. Robert Hardeman Crosswalk (Accidents/Safety Concern) 8. Cultural Center Project Update 9. Pittard Park Playground Updates (Discuss) 10. New Engine for Bobcat $4800 (Approve funding) 11. City Financial Audit 2023 12. NEGRC Retreat Saturday, February 10 from 9 to 2 13. Blacksmith Shop Project Update 14. Tree Commission Application: Caroline Riggins 15. Koonce & Barnes, LLC, Application for Home Occupation Business Certificate 16. L.O.S.T. Options for 2027 (discuss funding a study January 2024) 17. Citizen Committee Updates (TSPLOST CAC, Friends of the FFT) 18. NEGRC Update (Comprehensive Plan, Blacksmith Shop) 19. Citizen Requests for the Agenda: Bike Rentals 20. City Council Issues/Concerns for Agenda

From January 16-19, the Georgia Association of Museums held its annual conference in Athens. As part of that convention, the Mayor and Council of the City of Winterville were awarded the statewide 2024 Patron Award "for their commitment to supporting local cultural heritage initiatives; specifically, for reviving the Carter-Coile Country Doctors Museum, establishing the Winterville History Museum & Heritage Room, and fully funding both institutions." Accepting this honor were City Council members Bruce Johnson and Jonathan Mosley, accompanied by Winterville Cultural Heritage Director Jonathan Scott. As a member of GAM, the City of Winterville's Carter-Coile Country Doctors Museum served on the conference's host committee and assisted in planning and executing the event which drew more than 200 museum professionals from institutions across the state. Nearly two dozen directors, curators, and educators visited Winterville for an in-depth look at our current and future museums spaces before taking a tour to appreciate the architecture found throughout the Winterville Historic District. In addition to this program, Cultural Heritage Director Jonathan Scott was invited to participate on a panel with other directors regarding his experience interpreting difficult historical topics in museum exhibitions. Our thanks go out to the Georgia Association of Museums for their recognition of our work in growing our historic and heritage resources, and we can't wait to see what additional stories are told in both the Carter-Coile Country Doctors Museum and the forthcoming Winterville History Museum and Heritage Room (opening late 2024)!

Public Hearing City of Winterville Tuesday, January 9, 2024 5:30 pm – City Hall PUBLIC HEARING NOTICE The City of Winterville is considering applying to the Georgia Department of Community Affairs for a Community Development Block Grant Redevelopment Fund for the purpose of rehabilitating the historic blacksmith shop located at Inez Edwards Plaza and Marigold Lane. These funds must be used to primarily benefit low- and moderate- income persons. The activities for which these funds may be used are in the areas of housing, public facilities, infrastructure, and economic development. More specific details regarding eligible activities, plans to assist displaced persons (if any), the estimated amount of funds proposed to be used for activities to benefit low- and moderate- income persons, and the rating system will be provided at a public hearing which will be held at Winterville City Hall at 125 N Church Street, Winterville GA 30683 on January 9, 2024 beginning at 5:30 p.m. The purpose of this hearing will be to obtain citizen input into the development of the application. The City of Winterville is committed to providing all persons with equal access to its services, programs, activities, education and employment regardless of race, color, national origin, religion, sex, familial status, disability or age. Persons with special needs relating to handicapped accessibility or foreign language should contact Wendy Bond, City Clerk, prior to January 9, 2024. This person can be located at 125 N Church Street, Winterville GA 30683 between the hours of 9:00 a.m.-12:00 p.m. and 1:00 p.m.- 5:00 p.m., Monday-Friday, except holidays. Persons with hearing disabilities can contact the Georgia Relay Service, at (TDD) 1-800-255- 0056 or (Voice) 1-800-255-0135. 1/9/2024 City Council Tentative Agenda City of Winterville Tuesday, January 9, 2024 6:00 pm – City Hall Regular Meeting A. Call to order – Mayor Ferrelle B. Pledge C. Approval of Minutes – December 12, 2023 D. Unfinished Business E. New Business 1. Civic Calendar (VOTE) 2. Council Committees (VOTE) Public Safety: Metzger/Mills Public Works: Johnson/Mosely Finance: Johnson/Mosely Communications: Metzger/Mills 3. Mayor Pro Tem (VOTE) 4. WVFD Officers (VOTE) Chief- Michael Gabriel Asst. Chief- Chuck Thornton Captain- Scott Wooten Training Officer- Ray Durie 5. ACC request for increased Library Funding (VOTE) 6. Pickle Ball Partnership (Discuss for possible VOTE) 7. Historic District Signage (VOTE to approve funding) 8. HPC Member: Keri Valentine (VOTE) 9. Police Chief Search: Timeline update F. Committee Reports: 1. Public Finance – Councilperson Johnson & Mosley 2. Public Safety – Councilperson Metzger & Mills 3. Public Works – Councilpersons Johnson & Mosley 4. Communications – Councilpersons Metzger & Mills G. Community Center – Jack Eisenman H. Dr. Museum Report – Jonathan Scott I. Marigold Market & Food Hub – Sarah Hovater J. Library Report – Deirdre Murray K. Clerk’s Report – Wendy Bond L. City Attorney’s Report – David Ellison M. Mayor’s Report – Dodd Ferrelle N. Public Comments O. Announcements P. Adjournment

Regular Meeting Call to order. Approve minutes of December 4, 2023. Old Business: New Business: 1. Trae Vann, Unofficial presentation of plans for new home. 2. Other business as presented. Adjourn Joint Meeting with Mayor and City Council Wednesday January 3, 2024 6:00 pm – City Hall City Council and the Planning and Zoning Commission of the City of Winterville will meet on Wednesday January 3, 2024, 6:00 pm at Winterville City Hall to discuss recommended changes to the Code of Ordinance as presented by W&A Engineering. No other business will be discussed.

1. TSPLOST Stormwater Project Presentation on Jan 2 workshop: Derek Doster 2. Playground Update: Josh Koons 3. Civic Calendar (Discuss) 4. Committee Assignments (Discuss) 5. Mayor Pro Tempore (Discuss) 6. WPD Chief Search (Update/Discuss/Timeline) 7. WVFD Officers 8. Pickle Ball Proposal (Discuss) 9. Library Funding increase requested by ACC (Discuss) 10. Code Meeting with P & Z (Scheduled) 11. NEGRC Retreat (Scheduled) 12. L.O.S.T. Options for 2027 (discuss funding a study January 2024) 13. Citizen Committee Updates (TSPLOST CAC, Friends of the FFT) 14. NEGRC Update (Retreat) 15. Citizen Requests for the Agenda: Bike Rentals/Traffic Mirrors/Light Pole Decorations 16. City Council Issues/Concerns for Agenda

The Mayor and City Council held the regular City Council meeting on Tuesday December 12, 2023 at 6:00 pm at Winterville City Hall. Mayor Ferrelle called the meeting to order at 6:00 pm. Also present were. Melissa Metzger, Amanda Mooney, Tina Mills, Bruce Johnson, Municipal City Clerk Wendy Bond and City Attorney David Ellison. The Pledge of Allegiance was recited. Approval of Minutes: Councilperson Metzger moved to approve the minutes of November 14, 2023. The motion was seconded by Councilperson Mooney and approved unanimously. Unfinished Business: None. New Business: The First Item of Unfinished Business. Winterville Police Department. Chief Painter recognized and commended First Class Officer, Ryan Thomas and Corporal Kathryn Schoepf for their efforts as officers to ensure the safety and quality of the City of Winterville as they patrol the city and go above and beyond the call of duty. Mayor Ferrelle recognized Police Chief David Painter and presented him with a Key to the City. The Second Item of New Business: Adventure Bags Presentation. Misty Manus, Executive Director of Adventure Bags, Inc. came before Council and presented the Police and Fire Departments with boxes of Adventure Bags to have on hand in times of need. Each bag provides age/gender appropriate backpacks filled with overnight essentials and comfort items to children who have been displaced. The Third Item of New Business. Pittard Park Playground. Josh Koons presented several examples of playground equipment also to be presented to the public for review and input. No action was taken. The Fourth Item of New Business. Court Security. Councilperson Mills moved to approve up to $2200.00 General Funds, for the purchase of the Zorpro 6 Zone walk-through metal detector for City Hall. The motion was seconded by Councilperson Mooney and approved unanimously. The Fifth Item of New Business. Cultural Center and Elevator Project. Councilperson Metzger moved to approve up to $75,000 of the General Fund to complete the renovations of the Cultural Center. The motion was seconded by Councilperson Mooney and approved unanimously. The Sixth Item of New Business. Pickleball. No action was taken. Committee Reports: Public Finance – Clerk Bond provided financial statements through November 30, 2023. The statements are available for review by the public upon request. Fire Department – Chief Michael Gabriel submitted a call report. Public Works – Bruce Johnson gave a report on behalf of Tom Doonan. Communications Committee – Councilperson Metzer gave a brief report. Winterville Cultural Center – Jack Eisenman was unable to attend. Dr. Museum Report – Jonathan Scott was unable to attend. Marigold Market – Sarah Hovater gave a report on the Marigold Market and the Food Hub. Library Report – Deirdre Murray gave a verbal report. Clerk’s Report – No report. City Attorney’s Report – No report. Mayor’s Report – Mayor Ferrelle gave a brief report. Firefly Local Action Committee – No report. Public Comment – None. Mayor Ferrelle closed the meeting at 6:55 pm.

Thanks to everyone that came out for this year's Santa in the Park! Photos from the event are below - feel free to download your family's pictures. Kindly scroll with patience, as there are nearly 450 photographs of happy little ones in here!

Minutes November 14, 2023 Public Hearing The Winterville City Council held the second of two (2) additional Public Hearings Tuesday November 14, 2023 6:00 pm in Winterville City Hall; to receive public input regarding the Proposed City of Winterville Budget for the year 2024. Documents were available for review at City Hall or on the City’s website: www.cityofwinterville.com. Those wishing to address Mayor and City Council were required to sign up on a form provided by the city prior to the commencement of the hearing. Mayor Ferrelle called the meeting to order at 6:00 pm. No public signed up to speak regarding the 2024 Budget. Mayor Ferrelle closed the public hearing at 6:03 pm. Minutes of City Council November 14, 2023 The Mayor and City Council held the regular City Council meeting on Tuesday November 14, 2023 at 6:00 pm at Winterville City Hall. Mayor Ferrelle called the meeting to order at 6:03 pm. Also present were. Melissa Metzger, Amanda Mooney, Municipal City Clerk Wendy Bond and City Attorney David Ellison. Councilperson Bruce Johnson attended via Zoom. City Attorney David Ellison swore in Tina Mills as the newest member elected to City Council. The Pledge of Allegiance was recited. Approval of Minutes: Councilperson Metzger moved to approve the minutes of August 8, 2023, September 12, 2023, October 10, 2023 and October 17, 2023. The motion was seconded by Councilperson Mooney and approved unanimously. Unfinished Business: The First Item of Unfinished Business. B and B Tax Ordinance. Councilperson Metzger moved to adopt the Hotel/Motel Tax Ordinance as presented. The motion was seconded by Councilperson Mooney and approved unanimously. New Business: The First Item of New Business. 2024 Budget Adoption. Councilperson Johnson moved to adopt the fiscal year 2024 Budget. The motion was seconded by Councilperson Metzger and approved unanimously. The Second Item of New Business. Sunday Alcohol Sales Ordinance. Councilperson Metzger moved to adopt the Sunday Alcohol Sales ordinance and forward to the Athens-Clarke County Board of Elections to have put on the county-wide ballot in May 2024 as a referendum. The motion was seconded by Member Mooney and approved unanimously. The Third Item of New Business. Pickleball Association of Athens. Councilperson Johnson moved to table this item to the December meeting for further discussion. The motion was seconded by Councilperson Mooney and tabled unanimously. The Fourth Item of New Business. Cultural Center Project lighting. Councilperson Metzger moved to table the lighting equipment, installation, and funding item until the December meeting. The motion was seconded by Councilperson Mooney and tabled unanimously. Tom Doonan reported an issue that has arisen of the elevator shaft. There may be a need for a called meeting in the near future to discuss options. The Fifth Item of New Business. Library Repairs. Councilperson Mooney moved to approve up to $10,000 or (10%) of the cost of repairs to be completed at the library. The main library (state) will cover the other ninety percent (90%). The motion was seconded by Councilperson Metzger and approved unanimously. The Sixth Item of New Business. Pittard Park Playground. No action taken. December item. The Seventh Item of New Business. Courtroom Security. No action taken. December item. The Eighth Item of New Business. P&Z Code update. No action taken. Committee Reports: Public Finance – Clerk Bond provided financial statements through October 31, 2023. The statements are available for review by the public by request. Fire Department – Chief Michael Gabriel submitted a call report. Public Works – Tom Doonan gave an update on the Cultural Center project. Communications Committee – No report. Winterville Cultural Center – Jack Eisenman had no additional report. Dr. Museum Report – Jonathan Scott gave a verbal report. Marigold Market – Sarah Hovater submitted a written report on the Marigold Market and the Food Hub. Library Report – Deirdre Murray gave a verbal report. Clerk’s Report – Wendy Bond gave a verbal report. City Attorney’s Report – No report. Mayor’s Report – Mayor Ferrelle gave a brief report. “The Golf Story about Pop.” Firefly Local Action Committee – No report. Public Comment – None. Mayor Ferrelle closed the meeting at 6:55 pm.

City Council Tentative Agenda City of Winterville Tuesday, December 12, 2023 6:00 pm Regular Meeting A. Call to order – Mayor Ferrelle B. Pledge C. Approval of Minutes – November 14, 2023 D. Unfinished Business E. New Business 1. WPD Officer Recognition… 2. Adventure Bags Presentation 3. Playground Project (Discuss for possible Vote) 4. Court Security System Zopro 6 (VOTE Using General Fund) 5. Cultural Center Additional $75K (VOTE using General Fund/SPLOST and ARPA) $75K to be reimbursed by GCA for the Elevator in 2024 6. Pickle Ball Proposal (possible VOTE) F. Committee Reports: 1. Public Finance – Councilperson Johnson 2. Public Safety – Councilperson Mooney 3. Public Works – Councilpersons Johnson & Metzger 4. Communications – Councilpersons Mooney & Metzger G. Community Center – Jack Eisenman H. Dr. Museum Report – Jonathan Scott I. Marigold Market & Food Hub – Sarah Hovater J. Library Report – Deirdre Murray K. Clerk’s Report – Wendy Bond L. City Attorney’s Report – David Ellison M. Mayor’s Report – Dodd Ferrelle N. Public Comments O. Announcements P. Adjournment